CHANGES STARTING JANUARY 1, 2021: ​

For increased security of personal information, only individuals with specific relationships to the person on the record being requested can receive a certificate.
  • Identity and proof of relationship documentation will be required.
  • Certificate fee will increase to $25.00 per copy.
  • The Department of Health recently published a Frequently Asked Questions (FAQ) webpage to assist everyone in better understanding what the new requirements are for ordering birth and death certificates. The FAQ webpage contains information about who can, and how to, order birth and death certificates. 
  • Below outlines the current process and requirements, through the end of the 2020 calendar year. 

vital records

ORDER CERTIFICATES ONLINE

Visit VitalChek and follow the instructions on the site to order your birth or death certificate online. An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express', Discover', MasterCard', or Visa'. Please allow 2-3 business days for processing.
Other internet vendors are not authorized by Whitman County Public Health and may charge additional fees without providing state-approved services.  Neither Whitman County Public Health, nor VitalChek have control over the services and fees other Internet vendors offer and charge, nor can we guarantee the confidentiality of any vital record data provided to vendors other than VitalChek.

Order Birth Certificates by Mail

To order a Washington State Birth Certificate by mail, please mail this completed form, a copy of a photo ID and a payment of $25 per certificate payment to our Colfax office.  Our mailing address is: 310 N Main St, Ste 108, Colfax, WA 99111 USA. If you have any questions please contact our office at 509-397-6280.

BIRTH CERTIFICATES

Whitman County Health Department is able to issue certified copies of birth certificates for anyone born in the State of Washington since 1907. In some cases, records are able to go as far back as 1875. Cost for a certified copy is $25 per record. Requests can generally be filled within 15 minutes. For any questions regarding ordering a certificate, please call the health department at (509) 397-6280.

DEATH CERTIFICATES

.Whitman County Health Department has all death certificates on file for the last 60 days. Death certificates that were issued before can be ordered from the Washington State Department of Health. Cost for a certified copy is $25 per record. For any questions regarding ordering a certificate, please call the health department at (509) 397-6280.

HEIRLOOM BIRTH CERTIFICATES

Heirloom birth certificates can only be ordered through the Washington State Department of Health. These  8 1/2" x 14" certificates are a legal and official document. The certificates include the individual's name, date and place of birth, as well as the name and birthplace of the parent(s). It is signed by the Governor and the State Registrar, and is printed in full color. The Heirloom Birth Certificate is a permanent keepsake for anyone born in the State of Washington. Purchasing an Heirloom Birth Certificate helps to protect Washington's most valuable resource ' children. For each $50 purchase of an Heirloom Birth Certificate, $25 is tax-deductible. More than half of the certificate's cost benefits the Washington Children's Trust Fund (managed by the Washington Council for Prevention of Child Abuse and Neglect), that supports community-based programs that strengthen families.

Apostille

The Washington State Department of Health can help you order an apostille with a Washington state birth, death, marriage, or divorce certificate. An apostille is a document issued by the Washington State Secretary of State that states that the certified document is authentic. In other words, it verifies to a foreign government that the official document – birth, death, marriage, divorce certificate, or single status letter – came from Washington state. You can find more information about apostilles on the Secretary of State’s website.
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